ΕργοθήκηHelp Centre
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How do I search the whole office?
One field in the top bar searches projects, customers, files, notes and pages — whatever your role lets you see.
The Search field in the top bar looks through the whole office at once. Ctrl K (or Cmd K) takes you straight to it; results appear from the second character, five per group, and All results opens a page with more.
At the top of the panel, a filter for each group with its count (Tab moves to the next). The best result comes first, and Enter opens it; beside it, the Actions for it — for a customer a new project or an appointment and their telephone, for a project an appointment. Shift + Enter opens all the results.
Your Recent searches (the last eight) appear when you click into the empty box; ↺ writes one again, × removes it. On the results page, ☆ Save the search keeps the search with its filters (up to ten). Both lists are yours alone, in this office.
On the results page, on the left, the filters: type, date (last 30 days, this year), only yours, a project, a customer — each with its count. Every choice is written into the address, so the link can be sent as it is. One type on its own opens its whole list, in pages. Sort by relevance or newest first.
The page's box also takes four forms: project:2026-1033 (what belongs to that project), customer:name, from:member (what they are responsible for) and an "exact phrase" in quotes — as it is written, no Greeklish.
Accents and capitals do not matter, and a Greek name typed in Latin letters is found: «lampr» finds the name Lamprakis written in Greek, «thessaloniki» the city written in Greek. A telephone or a tax number is found however it is typed — with or without +30, spaces or dashes. In the customer: and from: forms the number counts only for whoever sees the customers or the members; for everyone else only the name is searched. The contents of files are never searched; only their name and place.
| Group | What it searches |
|---|---|
| Projects · Offers | Title, code, your own code, customer |
| Work items | Code, KAEK, assignee |
| Customers · Partners | Name, email, telephone, tax number, registration number |
| Appointments · Tasks · Notes | Their text |
| Members | The office's members |
| ErgoMail | Subject and sender — only of the messages you can see |
| ErgoCloud | File names, the projects' too |
| Checklist | The points of the projects' checklists |
| Expenses | Document number, vendor and its tax number, notes — never an amount |
| Sections | Pages of the application, rows of Team and settings pages |
| Help Centre | The help articles, the last group |
Each group is only searched for whoever may manage it: projects, offers and work items for whoever creates projects, customers and partners for whoever manages contacts, appointments and tasks for whoever holds their own permission, members for whoever can see the members, the checklist for whoever can see it and the projects' content, expenses for whoever can see expenses. A file only appears if you can open it.