What each tool does, how ErgoAI and your AI agents differ, and which screens have an AI button of their own.
ErgoAI, inside Ergothiki, and your AI agents — the AI you already use, Claude, ChatGPT or Copilot for example, over MCP — work with the same tools. They act with your role's rights and only in the areas the office has opened. The tables on this page are drawn from Ergothiki's tools themselves: a new tool shows up here on its own.
What they can do, area by area
The overall picture
| What it does | AI agents (MCP) | ErgoAI |
|---|
| Answers how Ergothiki works, from the Help centre | ergothiki_help · reads | answers at once |
| The team's urgent items | urgent_items · reads | answers at once |
| What happened recently in the office | recent_activity · reads | answers at once |
| Who has what today | team_today · reads | answers at once |
| Who is working right now | who_is_working_now · reads | answers at once |
Projects
| What it does | AI agents (MCP) | ErgoAI |
|---|
| Searches the projects | search_projects · reads | answers at once |
| A project at a glance: progress, work items, deadlines | project_summary · reads | answers at once |
| The deadlines coming up | upcoming_deadlines · reads | answers at once |
| The office today, at a glance | office_overview · reads | answers at once |
| A new project, from one of the office's templates too | create_project · records | a card you approve |
| Changes a project's status | update_project_status · records | a card you approve |
| Changes a project's details | update_project · records | a card you approve |
| A new work item on a project | add_work_item · records | a card you approve |
| Changes a work item: who, deadline, progress | update_work_item · records | a card you approve |
| A note on a project | add_note · records | a card you approve |
| Logs your time | log_time · records | a card you approve |
Customers & partners
| What it does | AI agents (MCP) | ErgoAI |
|---|
| Searches the customers | search_customers · reads | answers at once |
| A customer at a glance: projects, contact, history | customer_summary · reads | answers at once |
| A new customer, checked for duplicates | create_customer · records | a card you approve |
| A new partner | create_partner · records | a card you approve |
| Changes a customer's details | update_customer · records | a card you approve |
| Changes a partner's details | update_partner · records | a card you approve |
| Where a work item given to a partner stands | work_item_partner_status · reads | answers at once |
Tasks & appointments
| What it does | AI agents (MCP) | ErgoAI |
|---|
| Your tasks | my_tasks · reads | answers at once |
| The calendar of appointments and field work | calendar · reads | answers at once |
| A new task | create_task · records | a card you approve |
| Marks a task done | complete_task · records | a card you approve |
| Changes a task | update_task · records | a card you approve |
| A new appointment | create_appointment · records | a card you approve |
| Changes an appointment | update_appointment · records | a card you approve |
Offers
| What it does | AI agents (MCP) | ErgoAI |
|---|
| Where the offers stand | offer_status · reads | answers at once |
| A draft offer — you send it yourself | draft_offer · records | a card you approve |
Finances
| What it does | AI agents (MCP) | ErgoAI |
|---|
| What is still unpaid | unpaid · reads | answers at once |
| Income and expenses for a period | money_summary · reads | answers at once |
| A customer's balance | customer_balance · reads | answers at once |
| Records a payment received on a work item | record_payment · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
| Records an expense on a project | record_expense · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
| The office's result for a month, a quarter or a year | office_finance_summary · reads | answers at once |
| The office's own expenses | list_office_expenses · reads | answers at once |
| The payments coming up | upcoming_payments · reads | answers at once |
| A new office expense | add_office_expense · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
| Changes an office expense | update_office_expense · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
| Marks an expense paid | mark_expense_paid · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
| A new recurring bill | add_recurring_bill · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
| Changes a recurring bill | update_recurring_bill · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
| The «Office expenses» report for a period | office_expenses_report · reads | answers at once |
| Moves an office expense to the Trash — only if the office switches on deleting through AI; it goes to the Trash | delete_office_expense · with a second confirmation, within the amount limit | a card showing the record itself, for your approval |
Files & email
| What it does | AI agents (MCP) | ErgoAI |
|---|
| A project's files — never their content | list_files · reads | answers at once |
| A file link that opens only for people with access | get_file_link · reads | answers at once |
| Uploads a file from the conversation to the right project | upload_file · records | a card you approve |
| An email to one of the office's customers or partners | send_email · with a preview and your own confirmation | a card; it sends only once you approve |
| Invites a partner to link up with Ergothiki | invite_partner · with a preview and your own confirmation | a card; it sends only once you approve |
| Opens a file on the customer portal | share_file_on_portal · with a preview and your own confirmation | a card; it sends only once you approve |
ErgoWeb
| What it does | AI agents (MCP) | ErgoAI |
|---|
| The website at a glance: pages, posts, visits and its check (score, what to fix) | ergoweb_site_overview · reads | answers at once |
| The messages from the website | ergoweb_messages · reads | answers at once |
| Changes a page's text | ergoweb_page_text · on the published website: a preview with the privacy checks, then a confirmation | a card with what changes, then a second press to publish; one undo |
| A post: a draft, or published | ergoweb_post · on the published website: a preview with the privacy checks, then a confirmation | a card with what changes, then a second press to publish; one undo |
| A project in the website's showcase | ergoweb_project_showcase · on the published website: a preview with the privacy checks, then a confirmation | a card with what changes, then a second press to publish; one undo |
| A photo on a page or post | ergoweb_photo · on the published website: a preview with the privacy checks, then a confirmation | a card with what changes, then a second press to publish; one undo |
How they differ
| Topic | AI agents (MCP) | ErgoAI |
|---|
| Where they work | In your own AI, connected to Ergothiki over MCP | Inside Ergothiki, from the bar at the bottom of every screen or full screen |
| Who pays | The plan's same monthly credits | The office's credits; Fast costs less |
| Approval | Sending, publishing, payments and expenses: a preview and your own confirmation | Whatever it writes, changes or sends comes up as a card you approve |
| What they know | What you tell them in the conversation | Also the record of the page you have open, and up to five more |
| General questions | With its own tools | General mode, with a web search, without the office's data |
| History | What it records goes into the history under your name | What it records goes into the history under your name |
More: ErgoAI: ask your Ergothiki · What does an AI agent do in your office?.
AI buttons on the screens
Besides the conversation, some screens have an AI button of their own. You press it, you see the result before you keep it, and it is paid from the office's credits.
| Button | Where |
|---|
| Image description | ErgoWeb, in the website's media |
| Search title and description | ErgoWeb, in a page's or post's search details |
| Improve a paragraph | ErgoWeb, in a section's text, and in the profile's introduction |
| Redesign a section | ErgoWeb, a section's AI |
| Add frequently asked questions | ErgoWeb, a section's AI |
| Expand a service page | ErgoWeb, a section's AI |
| Step-by-step process | ErgoWeb, a section's AI |
| A draft page from your services | ErgoWeb, a new page with AI |
| A draft blog post | ErgoWeb, a new post with AI |
| Set up the website | ErgoWeb, setting up the website as a draft (Smart website starting point) |
| AI website themes | ErgoWeb, the website's look (AI themes) |
| AI free website section | ErgoWeb, a free section with a look of its own |
| Project document reading | Projects, a new project from documents |
| Receipt reading | A project's expenses and the office expenses, by uploading a receipt |
| Draft reply to a message | Messages, on a message |
| Message translation | Messages, on a message |
| Customer update on the project's progress | The project, a customer update |
| Field work notes into a report | Appointments, on the outcome of field work |
| Report summary | Reports, a new report |
| Offer suggestion from a customer's request | Messages, on a customer's request, and Offers |
| Today's summary in the control centre | Control Centre, the day's brief |
| Meeting minutes (AI) | ErgoMeeting, in a room's recordings |
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