# How does the office record working time?

> Three levels, the office's unit and detail, and how the week is written in Team › Me › My time and in the project's «Time» tab.

Last updated: 2026-10-29

Time recording shows how much of the team's time went to each project, so that labour cost and profit after labour show. The office chooses how far it uses it; whoever records time records it once, and sees it on the project too.

### What are the three levels?

In **Team › Team settings › Time recording** the office chooses: **Off** (no recording, no labour cost), **Estimate only** (offers estimate labour from the estimated days, nobody records time) or **Estimate + time recording** (adds **Team › Me › My time**, a «Time» tab on the project and labour cost in the financial overview).

### What does the office set?

| Setting | What it changes |
| --- | --- |
| Unit | The **day** (1 or ½) or the **hour** (half-hour steps), and how many hours make a day. It belongs to the office, not to the person; the unit first comes from the country, and a day starts at 8 hours. |
| Detail | **Per project** (one row per project) or **per work item** (one row per work item, plus «General» for coordination and meetings). |
| Non-working day multiplier | Multiplies the cost of a day that is not a working day; never the time. |
| Forgotten timer after (hours) | On a closed day, or when it started after closing: after how many hours a timer still running turns red in **Team › Me › My time**. On an open day it turns red when the office closes (Office hours) — when the office has the timer. |
| Reminders | The weekly list of days with nothing recorded. Whether leave needs approval and whether the balance carries over is set in **Team › Leave & approvals › Hours & holidays**. |

Unit and detail can change later: what was written keeps its own unit and nothing is lost. No office time is written on an item a partner does. Working days are set in **Team › Leave & approvals › Hours & holidays**.

### How is the week written?

The table has seven days. The office's non-working days (**Team › Leave & approvals › Hours & holidays**) are shown faded but are written as usual if you worked; the Friday reminder counts only the working days. An appointment or field work on a project suggests half a day (a dashed cell); it counts only when you press ✓ — or, all of the week at once, **Accept all**. Above the table, four figures: the week against the expected, its working days with nothing recorded, the suggestions waiting, and the month against the expected so far. A day older than 14 days is changed only by whoever manages the users, and the change is recorded.

### Why does the same entry show on two screens?

What you write in **Team › Me › My time** is the same cell you see in the project's «Time» tab. Each person writes their own row; someone else's row is changed only by whoever manages the users.

### Who sees what?

Days and hours are seen by whoever records time and whoever may reach the statistics; another person's table is opened by whoever may reach the statistics or manages the users — read only; values in it are changed only by whoever manages the users, with **Edit**. The table shows the open work items assigned to you and those with time this week; any other is added with **Add a work item**. Amounts — cost, labour — are seen only by whoever sees labour cost:

| Permission | Office Owner | Office administrator | Project manager | Technical staff | Secretariat | Accounting | Website manager |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Labour cost — view and enter | ✓yes | —no | —no | —no | —no | ✓yes | —no |

Profit after labour also needs the permission to see amounts, because it contains the office's agreed amounts.

It is not a digital attendance card: there is no clock-in or clock-out, only how much time went to each project.